Procurement Asks.
We Already Have It.
This page is for the person who writes the PO. Every document your vendor onboarding requires is ready before the first call ends, and the logistics of a multi-office program are our job, not yours.
Everything Your Vendor
Onboarding Requires.
W-9
Current and on file. Sent the same day it is requested, every time.
Certificate of Insurance
Issued naming your organization as certificate holder. A certificate meeting your required limits is available on request.
MSA & SOW
We sign your master service agreement or provide our own templates. Statements of work spell out scope, deliverables, and timeline before anything is booked.
Vendor Registration
We complete your vendor portal forms and supplier questionnaires. We work with Fortune 500 procurement processes regularly.
Payment Terms
Invoicing matched to your AP process. Net 30 standard. One invoice for multi-office engagements if that is how your team prefers it.
Site Access
Background checks and badging requirements accommodated where your facilities require them.
First Call to Approved Vendor:
Days, Not Weeks.
Intro Call
Scope, headcount, locations, timeline. By the end of the call you know the cost and we know your requirements.
Documents Packet
W-9, COI, and agreement templates delivered the same day. Nothing to chase.
SOW & Registration
Agreement signed, vendor portal completed, purchase order issued on your side.
Photo Day
On-site studio at your office. 5–10 minutes per person. Proofs in 24 hours.
One Photographer.
Every Office. One Standard.
56% of our engagements involve more than one office, averaging 2.8 locations per project. The reliable way to keep a distributed team looking like one company is sending the same photographer to every site: same lighting, same direction, same retouching. Hiring a separate local photographer per city reintroduces the drift you were trying to fix. The data behind that is in our State of Corporate Headshots 2026 report.
For your side of the desk that means one vendor record, one invoice, one point of contact, and one quality standard across every location. Here is how nationwide fly-in coverage works.
Set It Up Once.
Never Chase It Again.
The most common failure mode in corporate photography is the team page that goes stale between shoots. A standing program fixes it: recurring new-hire photo days on a monthly or quarterly cadence, a standing rate agreement so procurement is involved once, and scheduling we run ourselves with sign-up links per session.
New employees match the rest of the team from their first week, and nobody on your side has to manage a photographer. See the packaged programs for where most teams start.
Trusted by 120+ organizations across 47 states and counting
“I'm based in Oklahoma City and contacted Henry for a last minute headshot for one of our company's remote employees based in the area. He was very communicative and flexible. His promptness allowed me to be at ease with the time constraints. The project turned out incredibly well. Definitely book with him!”
Marc Adrian
Marketing Coordinator
What Procurement Teams Ask Us
What procurement documentation do you provide?
W-9, certificate of insurance (COI), vendor registration forms, MSA and SOW templates, and any other procurement documentation your organization requires. We work with Fortune 500 procurement processes regularly and can adapt to your standards.
Can you register in our vendor portal?
Yes. We complete vendor portal registrations and supplier questionnaires as part of onboarding, at no extra cost. Send the portal link and we handle the rest.
Do you sign our MSA or provide your own?
Either. Most enterprise clients prefer their own master service agreement, and we sign it after review. If you do not have one, we provide our own MSA and SOW templates as a starting point.
What are your payment terms?
Net 30 is standard. We invoice to match your AP process, including PO numbers, cost center codes, and consolidated invoicing for multi-office engagements.
How do you handle teams across multiple states?
One photographer travels to every office, so every location gets the same lighting, the same direction, and the same retouching. 56% of our engagements involve more than one office. Travel is quoted up front with no surprises.
How fast are proofs delivered?
Under 24 hours for the first proof pass. Final retouched files arrive in three to five business days. The industry median for proofs is nine days.
Can you run a standing new-hire headshot program?
Yes. We set up recurring photo days, monthly or quarterly, so new employees match the rest of the team page. Standing rate agreements keep procurement involvement to a one-time setup.
Get the Procurement Packet.
A one-page PDF written for procurement and AP: vendor documents, insurance, payment terms, and how multi-office scheduling works. Forward it to whoever signs off.
or call (314) 877-8877